Requisition No: 805766
Agency: Management Services
Working Title: PROPERTY SPECIALIST - 72000465
Position Number: 72000424
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Salary: $31,200.00
Posting Closing Date: 07/06/2023
Property Specialist
Division of Specialized Services
State of Florida Department of Management Services
This position's headquarter's is negotiable throughout Florida
Our Organization and Mission:
The Department of Management Servies (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
Position Overview and Responsibilities:
Department of Management Services’ State Agency for Surplus Property (SASP) www.dms.myflorida.com/SASP is authorized under Chapter 217, Florida Statutes to receive, distribute, dispose and administer the Federal Surplus Personal Property (FSPP) program for state and public agencies and eligible nonprofits and for-profits within the State as provided for in 40 U.S.C. 549, and the General Services Administration (GSA) FMR 102-37. The FLSASP operates as a virtual direct ship model.
Once trained in program areas, the Specialist must have the ability to work independently, quickly learn, prioritize, organize and schedule tasks daily around program deadlines. Specific responsibilities include, but are not limited to, the following:
Customer Service: Responsible for accurate communication to provide satisfactory solutions through helpful assistance and support. Deescalating situations and looping in the manager for unresolved issues. Assist in the daily operations of the SASP to process federal property. Utilizes the SASP automated systems to verify donee eligibility and run other critical reports.
Program Eligibility Review: Review all eligibility applications to meet GSA’s set requirements and request formal opinions from GSA, as needed. Validate documents for the customer to screen and receive property at federal facilities. Reverse donation of property for any customer that fails to maintain eligibility status, recover any usable property still under Federal restriction, and take any other required compliance actions.
Property Donations: Utilize the GSA’s computer-aided system for viewing, screening, reserving, requesting and approving available federal surplus property. Assist customers with understanding the personal property management system and process for request. Ensure property is requested and distributed in accordance with the federal guidelines. Assist in all requirements for transfer of property from the civilian, DLA and military bases to the customer. Provide training on program processes, as required.
Utilization and Compliance: Maintain the compliance requirements of all allocated assets and conduct compliance site visits to ensure that donees are using surplus property for the purposes for which it was requested and donated. Fully document efforts and report all instances of noncompliance in property use to the manager. Review and reconcile inventory, submitting quarterly reports.
Administrative: Responsible for administrative, financial and programmatic program tasks.
The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.
Required Knowledge, Skills, and Abilities:
- Knowledge of Microsoft Suite,
- Ability to handle heavy workloads and deadlines (calls, emails, request for property, submitting program applications, virtual site visits will all be expected once trained.),
- Excellent time management skills with the ability to receive high volumes of requests, organize, prioritize, and implement the required process (process eligibility application, process property request, conduct utilization and compliance property virtual inspections, invoice, other financial reports, return phone calls, emails, etc.).
- Ability to work independently, quickly learn, prioritize, organize, solve problems and schedule tasks daily around a heavy and fast paced workload,
- Excellent customer service skills with the ability to communicate with a diverse customer base, and
- Integrity, Communication (Listening, Writing, Verbal, Interpreting), Respect, Excellence, Accountability, Teamwork, Flexibility, and Empowerment.
Minimum Qualifications:
- Proficiency using Microsoft Office Suite, e.g., Outlook, Teams, Word, Excel.
- Previous customer service and clerical work experience.
- Experience working with or at a military base is preferred.
Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
